Spring Into Instructional Tech

ShowcaseImage2Academic Computing & Media Services’ Spring 2015 Instructional Technology Showcase features what’s new and available in instructional technology tools and resources at UC San Diego. Learn about i>clicker, podcasting, Ted (the campus learning management system), the Learning Glass, classroom technology, and more! Also, stay for lunch and hear from guest speaker Dr. Gabriele Wienhausen, Faculty Director of Teaching & Learning Commons.

The Showcase is open to faculty, department staff, and teaching assistants. Come meet the instructional tech team and get information on how to get your course started. Registration is required. Contact Instructional Technology Support for more information.

See the full schedule and register today!

When: Thursday, March 26, 2015 | 9:00 am – 12:30 pm
Where: Mandeville B150
Add to Calendar:  gc_button1_en

Questions? its@ucsd.edu | 858.822.3315


Ted Tip: Groups


Are you teaching a large class this quarter or looking for a space for your students to collaborate outside of class? Setting up groups in Ted makes it easy for students to communicate with one another, and for TAs to view their subsection of the class. The groups feature lets instructors enroll students into groups or have students enroll themselves. When setting up a group, instructors can select which collaboration tools (like discussion boards and blogs) they want to allow the group to use. Creating groups also allows TAs to manage grades for their section and communicate to their specific group of students.

Instructions on how to create groups in your Ted site are available in the Ted help documents under “Create Groups.”

Contact Instructional Technology Support with any questions regarding setting up groups in your Ted site!

Winter Instructional Technology Training

Presentation at the Faculty Technology ShowcaseGet ready for the Winter term by signing up for instructional technology training. Academic Computing & Media Services’ Instructional Tech team provides training for Ted, UC San Diego’s learning management system, and i>clicker, a student response system.

Classes are available for several features of Ted:

  • Ted Overview – how to navigate Ted and set up a new course (designed for beginners)
  • Ted Groups – how to create groups and use group tools
  • Ted Grade Center – how to customize the grade center and set up weighted columns
  • Blackboard Collaborate – how to use video conferencing for virtual office hours and remote meetings

i>clicker training is also available throughout the term:

  • i>clicker Overview – how to install the software and set up the equipment for your course
  • Ted / i>clicker Integration – how to sync i>clicker with Ted and upload scores (for Ted users only)

Visit the Ted training webpage to view the calendar and register for a training session. Space is limited, so reserve your spot today! Faculty can also request one-on-one training.

Check Out the Faculty Technology Studio

ACMS' faculty technology studioInstructional Technology Support (ITS) is proud to introduce its new Faculty Technology Studio and Training room. This space has already been used to help introduce faculty to new instructional technology, especially Ted, UC San Diego’s learning management system.

The space is equipped with flexible furniture and can be set up in a variety of different collaborative layouts depending on the need. “This allows us to be flexible with the training style and adjust to the needs of the session,” Instructional Technologist April Cha said, “It makes the training feel more personalized.”

A different configuration of the faculty technology studioOne of the biggest advantages of the space is wireless projection technology, which lets multiple presenters connect simultaneously to the flat screen display in the room to share content. This untethers ITS staff so they can move about the room and provide faculty with help as needed while still sharing information with everyone.

Interested in experiencing this space for yourself? Sign up for upcoming sessions through the training calendar today!

Meet Online for Review Sessions

Scrambling to find a room for review sessions? Using Blackboard Collaborate to meet online can save instructors from the hassle of reserving and scheduling a classroom. Blackboard Collaborate lets instructors and teaching assistants meet with their class remotely, using live video, chat, and an interactive whiteboard. From the convenience of their home, office, library, or anywhere with an Internet connection, instructors can review pivotal course materials live and engage students with polling and breakout rooms.

Create a Blackboard Collaborate room through Ted. Locate the Course Tools in Ted and select Blackboard Collaborate. Be sure to also verify your system requirements and download the launcher.

Watch this video to find out how to set up a Blackboard Collaborate Review Session and communicate with students though Ted!

Ted Tip: eGrades Export

Once instructors have selected the final grade column in Ted, exporting the final grade from the Grade Center can be done through the eGrades export tool. Ted will export a spreadsheet that is readily-formatted for import into into eGrades. The exported spreadsheet will include the five columns that eGrades requires:

First name
Last name
PID (student ID)
Section ID

NOTE: The final grade column in Ted needs to display a letter grade or P/NP to be uploaded to eGrades.

  1. Locate the Control Panel under Course Management, in the left-side toolbar.
  2. Click Course Tools to expand the list.
  3. Select eGrades Export.
  4. Select a Grade Center Column as the final grade to export by clicking the drop down menu and selecting the appropriate column.
  5. Click Submit.
  6. Review the data being exported and click Submit.
  7. A pop-up window will appear. Click OK to save the file.
    NOTE: The file must be saved in .csv format for eGrades.
  8. Open the file to verify all data is exported correctly.


Ted Tip: Copy Course

Copying materials, assignments, and quizzes from course to course can save time and make building a new Ted site much simpler. Instructors can also duplicate an entire course from term to term, using the Course Copy tool.

  1. Log in to Ted.
  2. Select the course with the original course content.
  3. In the Control Panel menu, click Packages and Utilities.
  4. Click Course Copy.
  5. In Step #1, select Copy Course Materials into an Existing Course.
  6. In Step #2, click Browse and select the destination course.
  7. Click on all of the boxes of content items you would like copied.
    Note: If you are copying assignments, you must also copy the grade center. You can also click Select All at the top.  (There may be some clean up involved when copying all content over.)
  8. Click Submit.

Instructors will receive a confirmation email and see the content copied to the new course.

Ted Tip: Calendar

CalendarThe calendar lets instructors notify students of course events, office hours, due dates, exams, and deadlines.  Assignments with a due date in Ted will automatically appear on the calendar. To add an event to the course calendar:

  1. Access the calendar from the Global Navigation Menu or from Course Tools in your Ted site.
  2. Click the plus sign at the top right of the calendar, or click on the date cell in the Calendar.
  3. Enter the event name.
  4. Select the calendar to add to (personal or course).
    Note: Only Instructors can add course calendar events. Personal calendar events will not appear on the course calendar.
  5. Select the start and end dates for the event.
  6. Optionally, enter an event description.
  7. Click Save.

Calendar events are color coded by course. Events for all courses will be displayed in the calendar tool in the default view. Check the course name to show events for that course or uncheck to hide them.

Ted Tip: Date Management

The Date Management tool in Ted allows instructors to adjust all content and tool dates for a course from one location. This is useful when copying content from a previous Ted site as course assignments and tasks will carry over with the previous due dates.  The Date Management tool displays all course dates in one place and allows instructors to change them for the current term.

  1. Log in to Ted and select the course.
  2. Locate the Control Panel under Course Management, in the left-hand toolbar.
  3. Click Course Tools to expand options.
  4. Click Date Management.
  5. Select the desired Date Adjustment Option:
    1. Select Course Start Date to adjust dates based on the start of the course.
    2. Select Term Info to adjust to different term dates.
    3. Select Number of Days to adjust all dates by an indicated number of days.
    4. Select List All Dates for Review to display all dates and select new dates individually.
  6. Click Start.
  7. Review and adjust dates on the Date Management Review page as needed.


Have You Tried The Account Lookup Tool?

account-lookupDo you know all of the computing resources available to you as a UC San Diego student? Did you know that these resources can change from quarter to quarter?

To help students keep track of these resources, Academic Computing & Media Service (ACMS) developed the account lookup tool, a personalized overview of your ACMS account and privileges.

The account lookup tool provides students with a host of information and options, including:

  • Look up your email server, which is required to access UC San Diego webmail
  • Link to a tool to change your password
  • Account balance, status, recent and active print jobs, and printer use history for ACMS computer lab printing
  • Access to the large format CPLOT printer for poster printing
  • Eliminate cover sheets from print jobs with the green printing option
  • Course/major-specific computer lab access and door codes
  • Server space quotas
  • Ted course websites
  • GoVirtual, access to software like MATLAB, Autocad, and Solidworks from anywhere with a broadband connection
  • Links to all ACMS-supported courses on courses.ucsd.edu
  • Open computing environment (OCE) account upgrade option for students in certain majors and divisions
  • Personal web page setup and publishing
  • Remote access to files stored on ACMS systems

Students who have multiple identities due to enrollment in certain classes can switch between their identities inside of the account lookup tool to see all their computing resources.

Changes in course enrollment take effect overnight. Check back the day after adding or dropping classes to see the impact on allocations.

Don’t miss out on all of the great resources available to you! Look yourself up in the account lookup tool today!